Migration from POP3 Mail Server to Microsoft 365 Exchange 365 Mail Server

Preparation Tasks for Exchange Mail Server 

  • Check/Verify domain and the DNS Servers
  • Check/Verify domain administrator account
  • Check/Verify Email Accounts  (remove inactive mail accounts)
  • Check/Verify Email Grouping List
  • Check/Verify Email Forwarding
  • Check/Verify Email Administrator Account
  • Check/Verify Office Minimum requirements – Office 2007 Service Pack 3
  • Perform Windows Updates and Office Updates
  • Disable leave a copy on server
  • Archive/Compact Outlook PST Files

Phases of Migration of POP3 Mail Server to Microsoft Office 365 – Exchange Mail server

Phase 1 – Setup Exchange Mailbox to connect to existing POP mail server

  • Verify Domain for ownership
  • Create User Mailbox and password
  • Setup “Connected Mailbox” to pop mails from POP3 mail server
  • Setup account in Outlook OST file
  • Migrate mails in Outlook PST file into Outlook OST file
  • Outlook will sync mails, calendars, contacts to Office 365 Mail Servers

Phase 2 – Change MX record to point from POP3 Mail server to Microsoft Office 365 Exchange Mail Server

  • Modify IP Address of MX record in the DNS server to point from POP3 Mail server to Microsoft Office 365 Exchange Mail Server
  • Disconnect “Connected Mailbox”
  • Terminate existing mail server services

 

 


 

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